8th September 2025
HUTTOFT PARISH COUNCIL
Dear Councillor
You are hereby summoned to attend a meeting of Huttoft Parish Council which will be held in the Huttoft Village Hall on Monday 8th September 2025 commencing at 7pm.
There will be a 15 minutes public forum between 7.00 - 7.15pm when members of the public may ask questions or make short statements to the Council.
M Rudd Clerk to the Council Date: 28 August 2025 ___________________________________________________________________
AGENDA
1. Chair’s Opening Remarks
2. Apologies for Absence: to receive and accept apologies where valid reasons for absence have been given to the Clerk prior to the meeting
3. To approve the Co-option of Vikkie Lee to the role of Parish Councillor and to sign the Declaration of Acceptance of Office
4. Public Participation (maximum 15 minutes)
5. To receive any Declarations of Interest under the Localism Act 2011 – being any pecuniary or non-pecuniary interest in agenda items not previously recorded on Members Register of Interests
6. To approve as correct the minutes of the Parish Council meeting of 7 July 2025 and to authorise the Chair to sign the official minutes
7. To receive any updates on outstanding matters and correspondence not itemised on the agenda
8. Financial Matters:
a. To approve payments for due
b. To note Finance Monitoring Reports & Bank Reconciliation as at 31 August 2025
c. To note receipt of notification of exempt status for the year ended 31 March 2025 by external auditors PKF Littlejohn LLP
d. To note the Notice of Public Rights and Publication of Annual Governance & Accountability Return: closed on 14 July 2025 – no applications to review accounts
9. To receive the LGA Pay Award 2025 and approve the change in Clerk Salary (SCP9) with effect from 1 April 2025
10. To approve the appointment of a new Internal Auditor to carry out the Parish Council audit for the year ended 31 March 2026 and draft formal letter of engagement
11. Planning Matters:
a. 02260/25/FUL FAIRFIELDS, SEA LANE, HUTTOFT: change of use of land to form extension to existing caravan site – Application Approved by ELDC
b. 02438/25/FUL WOLD SEA FARM, JOLLY COMMON LANE, HUTTOFT: erection of an outbuilding with the demolition of existing outbuildings – Application Approved by ELDC
12. To approve the following Parish Council Policies:
a. Code of Conduct
b. Publication Scheme under Freedom of Information Act 2000
13. Huttoft Playing Field – Cllr Lapczuk
a. To note the outcome of the ELIF GRASSroots Bid
b. To note the Financial Monitoring Report as at 31 August 2025
c. General Update
d. RoSPA Report (August 2025)
14. To approve the termination of the Grasscutting / Handyman Contract: Chris Ralph trading as ‘CR Home & Garden Services’ with effect from 18 August 2025 – Cllr Lapczuk
15. To receive reports from Representative Bodies:
a. East Lindsey District Council
b. Lincolnshire County Council
16. Huttoft Car Terrace – Cllr Walker:
17. Friends of St Margarets Church Update – Cllr Ganney
18. Any Other Matters (for discussion only)
19. Date of next Meeting: Monday 10th November