Parish Council Meeting Agendas 2025-26

Annual Statutory Meeting - 19th May 2025

HUTTOFT PARISH COUNCIL

Dear Councillor

You are hereby summoned to attend the Annual Statutory meeting of Huttoft Parish Council which will be held in the Huttoft Village Hall on Monday 19th May 2025 commencing at 7pm. 

There will be a public forum at the start of the meeting when members of the public may ask questions or make short statements to the Council (maximum 15 minutes).

M Rudd            Clerk to the Council                                                           Date:  13 May 2025 __________________________________________________________________________

                                                                  AGENDA

  1. Chairman’s Opening Remarks
  2. Election of Parish Council Chair
  3. Election of Parish Council Vice-Chair
  4. Appointment of Parish Council Treasurer
  5. Reappoint Parish Council Clerk as Responsible Financial Officer
  6. Apologies for Absence and Acceptance of any reasons given
  7. Public Participation – members of the public are invited to discuss local matters
  8. To receive Declaration of Interest and any requests for dispensations
  9. To approve the Minutes of the Annual Statutory meeting of the Parish Council on Thursday 20th May 2024
  10. To approve and sign the Annual Governance & Accountability Return 2024/25:
    1. Certificate of Exception 2024/25 (to be signed by the Chair)
    2. Annual Internal Audit Report 2024/25
    3. Annual Governance Statement 2024/25 (to be signed by the Chair)
    4. Accounting Statements 2024/25 (to be signed by the Chair)
  11. To approve the Parish Council Standing Orders
  12. To approve the Parish Council Financial Regulations
  13. To Review Membership of the Parish Council and discuss vacant roles 
  14. Clerks Report on outstanding matters (not covered on the agenda):
    1. Letter from Resident: Speeding Traffic along Mumby Road
  15. Financial Matters:
    1. To approve outstanding payments:
      1. Clerks Printing, Stationery & Postage Costs - £10.98
      2. CR Home & Garden Services – Grass-cutting Contract - £443.76
      3. Playing Field Consultation -Printing Costs - £45.00
      4. SCIS UK – Secure email - £7.92
      5. Clerks Salary: 1 April – 11 May 2025 (6 weeks) - £328.56
    2. To confirm receipt of the following income:
      1. Precept 2025/26 - £9,935.00
    3. To approve renewal of the lease of Parish Council Land - £180.00
    4. To approve renewal of the Parish Council Employer Liability Insurance Policy 2025/26 - £TBC
  16. Planning Matters:
    1. 00404/25/FUL: Wold Sea Farm, Jolly Common Lane, Huttoft – change use of land to provide an extension to the existing garden – NO OBJECTIONS
  17. Discuss latest Updates:  Outer Dowsing Wind Project and National Grid - All
  18. Reports from Outside Bodies:
    1. Lincolnshire County Council
    2. East Lindsey District Council
  19. Any Other Matters (for discussion only)
  20. Date of next Meeting: Monday 7th July 2025