9th March 2026
Minutes of the meeting of Huttoft Parish Council held on Monday 9th March 2026 at Huttoft Village Hall commencing at 7:00pm
PRESENT: Cllrs. P Lapczuk (Chair), R Walker, R Ward, C Meaker, N Sylvester and V Lee
IN ATTENDANCE: M Rudd (Clerk), Cllr S Devereux (ELDC) and 9 members of the public
4951. WELCOME:
Cllr Lapczuk welcomed Councillors and members of the public to the meeting. Cllr Lapczuk offered condolences to Cllr Chris Meaker on the recent loss of his wife.
4952. APOLOGIES FOR ABSENCE:
Cllr R Ganney (Huttoft Parish Council) and Cllr G Marsh (ELDC).
4953. PUBLIC PARTICIPATION:
A resident queried whether the land owned by the Parish Council was being used? Cllr Lapczuk confirmed the land is rented to a local business.
4954. DECLARATIONS OF INTEREST AND REQUESTS FOR DISPENSATIONS:
None.
4955. TO APPROVE THE MINUTES OF THE PARISH COUNCIL MEETING ON 12 JANUARY 2026 AND THE EXTRAORDINARY MEETING OF 9 FEBRUARY 2026 AND TO AUTHORISE THE CHAIR TO SIGN THE OFFICIAL MINUTES:
Proposed, Seconded & RESOLVED that the minutes, having been circulated and read, were approved and signed by the Chair.
4956. FINANCIAL MATTERS:
(a) To approve payments due:
Clerks Salary (11 January – 8 March 2026) - £508.68
HP Printing Costs (2 months) - £12.98
SCIS UK Ltd – Gov.uk Email - £7.92
Huttoft Village Hall – Hall Hire (October 2025 to March 2026) - £52.50
LALC Annual Subscriptions 2026/27 - £204.46
Cllr P Lapczuk – Mileage Claim - £18.90
Chandlers of Spilsby – Strimmer - £465.74
Proposed, Seconded and RESOLVED to approve payments.
(b) To note the Financial Monitoring Reports and Bank Reconciliation as at 28 February 2026 and the authorise the Treasurer to sign the report:
Noted by Parish Councillors and signed by the Chair (in the absence of the Treasurer)
(c) ELDC Councillors Community Grant – to note the purchase of audio-visual equipment, approved at the extraordinary meeting of 9 February 2026:
Noted by Parish Councillors. Cllr Lapczuk reminded Councillors that the electrical works were still to be completed and the costs will be covered in full via the grant.
4957. PLANNING MATTERS:
(a) 00086/26/FUL – WOODBINE COTTAGE FARM, SUTTON ROAD, SUTTON ON SEA – Erection of an agricultural livestock building – Parish Councillors were happy to support the plans with no additional observations or comments
4958. TO APPROVE THE APPOINTMENT OF A “HANDYPERSON” TO HUTTOFT PARISH COUNCIL ON A SELF-EMPLOYED BASIS WITH EFFECT FROM 1 APRIL 2026:
Cllr Lapczuk reminded Parish Councillors that the Council had received three expressions of interest but only one formal application for the role. Following an interview with Cllrs Lapczuk and Lee, the Parish Council were asked to approve the appointment of Mark Bodsworth to the role with effect from 1 April 2026 for a period of 12 months with an option to reappoint for a further 12 months subject to performance.
Proposed, Seconded and RESOLVED to approve the appointment of Mark Bodsworth.
4959. TO APPROVE PARISH COUNCIL MEETING DATES FOR THE MUNICIPAL YEAR 2026/27:
Proposed, Seconded and RESOLVED to approve the meeting dates.
4960. TO RECEIVE REPORTS FROM OUTSIDE BODIES:
(a) East Lindsey District Council – None
(b) Lincolnshire County Council – None
(c) Friends of St Margarets Church - None
(d) Huttoft Village Hall – Cllr Meaker stated that he was looking into various options to replace the defibrillator.
Cllr Lapczuk took the opportunity to thank Cllrs S Devereux and G Marsh (ELDC) for providing a Community Grant to fund the new audio-visual equipment which would benefit the whole community.
4961. HUTTOFT PLAYING FIELD:
(a) To approve the “authority to proceed” with the planned Huttoft Playing Field Improvement Works based on the quote from EKM Limited of Horncastle:
Cllr Lapczuk took Parish Councillors through the quote, the works to be undertaken and the work already undertaken to date.
Proposed, Seconded and RESOLVED to approve the proposed works and proceed with the work based on the quote.
(b) To note the Financial Monitoring Report as at 28 February 2026:
Noted by Parish Councillors.
4962. HUTTOFT CAR TERRACE:
Cllr Walker took Parish Councillors through his report which was submitted in advance to all Parish Councillors. Due to the severe weather, there has been a build-up of sand on the terrace but LCC hope to have it cleared by the Easter weekend. A major concern remains dog fouling.
There have been no further updates as to when the repairs to Sea Lane will take place following the damage caused by construction vehicles last year.
4963. ANY OTHER MATTERS:
Cllr Lapczuk noted the dangerous state of the drain outside the property “Janus” on Sutton Road. The Clerk will log as urgent on FixMyStreet.
4964. DATE OF NEXT MEETING:
Monday 11th May 2026 – Annual Parish and Annual Statutory Meeting at 7pm in the Village Hall.
4965. THERE BEING NO FURTHER BUSINESS, THE MEETING CLOSED AT 7:55pm