Annual Statutory Meeting - 19th May 2025
Minutes of the Annual Statutory meeting of Huttoft Parish Council held on Monday 19th May 2025 at Huttoft Village Hall commencing at 7:00pm
PRESENT: Cllrs. P Lapczuk (Chair), R Walker, R Ganney, C Meaker, N Sylvester & R Ward
IN ATTENDANCE: M Rudd (Clerk) & 14 members of the public
4846. WELCOME:
The Chair welcomed Councillors and members of the public to the meeting.
4847. ELECTION OF PARISH COUNCIL CHAIR:
Proposed, Seconded & RESOLVED to elect Cllr P Lapczuk to the office of Chair
4848. ELECTION OF PARISH COUNCIL VICE-CHAIR:
Proposed, Seconded & RESOLVED to elect Cllr R Walker to the office of Vice-Chair
4849. ELECTION OF PARISH COUNCIL TREASURER:
Proposed, Seconded & RESOLVED to elect Cllr R Ganney to the office of Treasurer
4850. REAPPOINT PARISH CLERK AS RESPONSIBLE FINANCIAL OFFICER:
Proposed, Seconded & RESOLVED to reappoint Mr M Rudd as Responsible Financial Officer
4851. APOLOGIES FOR ABSENCE AND ACCEPTANCE OF ANY REASONS GIVEN:
Cllr M Beecham (LCC) and Cllrs G Marsh & S Devereux (ELDC)
4852. PUBLIC PARTICIPATION:
A resident asked if the Parish Council had a plan of the Huttoft Playing Field including measurements. The Parish Council did not be would provide contact details for the owners of the land.
A resident raised concerns regarding grass cutting on Church Lane. Cllr Lapczuk explained that the Parish Council are in the process of reviewing all existing grass cutting arrangements to both reduce costs and improve services.
4853. TO RECEIVE DECLARATION OF INTEREST AND ANY REQUESTS FOR DISPENSATIONS:
None.
4854. TO APPROVE THE MINUTES OF THE ANNUAL STATUTORY MEETING OF THE PARISH COUNCIL HELD ON THURSDAY 20TH MAY 2024:
Proposed, Seconded & RESOLVED that the minutes, having been circulated and read, were approved and signed by the Chair.
4855. TO APPROVE AND SIGN THE ANNUAL GOVERNANCE & ACCOUNTABILITY RETURN 2024/25:
Certificate of Exception 2024/25: Proposed, Seconded & RESOLVED to approve the Return and SIGNED by the Chair
Annual Internal Audit Report 2024/25: Proposed, Seconded & RESOLVED to approve the Report
Annual Governance Statement 2024/25: Proposed, Seconded & RESOLVED to approve the Statement and SIGNED by the Chair
Accounting Statements 2024/25: Proposed, Seconded & RESOLVED to approve the Statement and SIGNED by the Chair
4856. TO APPROVE THE PARISH COUNCIL STANDING ORDERS 2024:
Proposed, Seconded & RESOLVED to approve the Standing Orders.
4857. TO APPROVE THE PARISH COUNCIL FINANCIAL REGULATIONS 2024:
Proposed, Seconded & RESOLVED to approve the Financial Regulations.
4858. TO REVIEW MEMBERSHIP OF THE PARISH COUNCIL AND DISCUSS VACANT POSTS:
The Parish Council currently has two vacant posts. A number of residents have recently expressed interest in joining the Council. Councillors agreed to advertise the vacant posts on a ‘co-opted’ basis.
4859. CLERKS REPORT ON OUTSTANDING MATTERS:
A resident on Mumby Road had written to the Parish Council to express concerns over speeding traffic through the village. Cllr Lapczuk suggested having a new Archer Survey carried out on Mumby Road to reassess traffic conditions. The Clerk will contact LCC.
4860. FINANCIAL MATTERS:
Payments for Approval:
Printing & Stationery - £16.47 (March – May)
SCIS Ltd Gov.uk email subscription - £11.88 (April – June)
Resident Consultation Expenses - £45.00
C&R Home and Garden Services (Grass cutting) - £443.76
Postage - £17.99
M Rudd – Clerk Salary - £328.56 (1 April – 11 May)
P Lapczuk (Grass cutting: Expenses) - £25.04
C Meaker (Grass cutting: Playing Field) - £180.00 (3 cuts)
Proposed, Seconded & RESOLVED to approve payments
4861. The Clerk confirmed receipt of the Precept 2025/26 of £9,935.00 and submission of the HMRC VAT 126 Claim for 2024/25 of £672.19.
4862. TO APPROVE RENEWAL OF THE LEASE OF PARISH COUNCIL LAND:
Proposed, Seconded & RESOLVED to renew lease for 2026/26
4863. TO APPROVE RENEWAL OF THE PARISH COUNCIL PUBLIC LIABILITY INSURANCE:
Proposed, Seconded & RESOLVED to approve renewal for 2025/26
4864. TO APPROVE THE ADDITION OF THE PARISH COUNCIL TREASURER AS AN AUTHORISED BANK SIGNATORY:
Proposed, Seconded & RESOLVED to approve.
4865. PLANNING MATTERS:
00404/25/FUL: Wold Sea Farm, Jolly Common Lane, Huttoft – change use of land – NO OBJECTIONS
S/064/01147/24: Eastern Green Link 3 & 4 Firsby Road, Great Stepping – consultation of EIA Scoping Options – Parish Councillors to meet on 3 June to discuss response to the consultation
4866. NATIONAL GRID: EASTERN GREEN LINK 3 & 4 STAGE 2 CONSULATION AND EASTERN GREEN LINK 5 STAGE 1 CONSULTATION:
Cllr Lapczuk discussed the latest proposals and urged residents to attend the National Grid Information Event being held at Huttoft Village Hall on Thursday 22 May and provide comments on the proposals to National Grid. Cllr Lapczuk confirmed that the Parish Council will continue to oppose the proposals.
4867. ANY OTHER MATTERS:
Cllr Lapczuk confirmed new signage had been placed in the churchyard to advise residents on the approach to managing the church grounds.
Cllr Lapczuk confirmed that the new ride-on mower and trailer had been delivered and used successfully at the Playing Field. The mower will be “tested” in the churchyard shortly with a view to extending the grass-cutting throughout the village.
4868. DATE OF NEXT MEETING:
Monday 7th July 2025
4869. THERE BEING NO FURTHER BUSINESS, THE MEETING CLOSED AT 7:45pm