Minutes 20th May 2024 - Annual Statutory Meeting
Minutes of the Annual Statutory meeting of Huttoft Parish Council held on Monday 20th May 2024 at Huttoft Village Hall commencing at 7:00pm
PRESENT: Cllrs. P Lapczuk (Chair), R Walker, R Ganney, C Meaker, N Sylvester & R Ward
IN ATTENDANCE: M Rudd (Clerk), Cllrs G Marsh & S Devereux (ELDC) & 5 members of the public
4717. WELCOME:
The Chair welcomed Councillors and members of the public to the meeting.
4718. ELECTION OF PARISH COUNCIL CHAIR:
Proposed, Seconded & RESOLVED to elect Cllr P Lapczuk to the office of Chair
4719. ELECTION OF PARISH COUNCIL VICE-CHAIR:
Proposed, Seconded & RESOLVED to elect Cllr R Walker to the office of Vice-Chair
4720. ELECTION OF PARISH COUNCIL TREASURER:
Proposed, Seconded & RESOLVED to elect Cllr R Ganney to the office of Treasurer
4721. REAPPOINT PARISH CLERK AS RESPONSIBLE FINANCIAL OFFICER:
Proposed, Seconded & RESOLVED to reappoint Mr M Rudd as Responsible Financial Officer
4722. TO ACCEPT THE RESIGNATION OF COUNCILLOR KATE GOLIGHTLY WITH EFFECT FROM 29 APRIL 2024:
Councillors noted the resignation. Clerk to notify ELDC.
4723. APOLOGIES FOR ABSENCE AND ACCEPTANCE OF ANY REASONS GIVEN:
Cllr C Matthews (LCC)
4724. PUBLIC PARTICIPATION:
None.
4725. TO RECEIVE DECLARATION OF INTEREST AND ANY REQUESTS FOR DISPENSATIONS:
None.
4726. TO APPROVE THE MINUTES OF THE ANNUAL STATUTORY MEETING OF THE PARISH COUNCIL HELD ON THURSDAY 18TH MAY 2023:
Proposed, Seconded & RESOLVED that the minutes, having been circulated and read, were approved and signed by the Chair.
4727. TO APPROVE AND SIGN THE ANNUAL GOVERNANCE & ACCOUNTABILITY RETURN 2023/24:
Certificate of Exception 2023/24: Proposed, Seconded & RESOLVED to approve the Return and SIGNED by the Chair
Annual Internal Audit Report 2023/24: Proposed, Seconded & RESOLVED to approve the Report
Annual Governance Statement 2023/24: Proposed, Seconded & RESOLVED to approve the Statement and SIGNED by the Chair
Accounting Statements 2023/24: Proposed, Seconded & RESOLVED to approve the Statement and SIGNED by the Chair
4728. TO APPROVE THE PARISH COUNCIL STANDING ORDERS 2024:
Proposed, Seconded & RESOLVED to approve the Standing Orders.
4729. TO APPROVE THE PARISH COUNCIL FINANCIAL REGULATIONS 2024:
Proposed, Seconded & RESOLVED to approve the Financial Regulations.
4730. CLERKS REPORT ON OUTSTANDING MATTERS:
568/22 Land at St Margarets Close, Huttoft – Clerk met ELDC Planning Enforcement Officer to prepare a report on long outstanding tree / land transfer issues, to enable commencement of legal proceedings.
4731. FINANCIAL MATTERS:
Payments for Approval:
Printing & Stationery - £16.47
SCIS Ltd Gov.uk email subscription - £7.92
C&R Home and Garden Services (Grass cutting) - £413.06
Mower Repairs - £19.44
Postage - £2.55
Chris Meaker (Grass cutting: Playing Field) - £110.00
Proposed, Seconded & RESOLVED to approve payments
4732. TO APPROVE RENEWAL OF THE LEASE OF PARISH COUNCIL LAND:
Proposed, Seconded & RESOLVED to renew lease for 2024/25
4733. TO APPROVE RENEWAL OF THE PARISH COUNCIL PUBLIC LIABILITY INSURANCE:
Proposed, Seconded & RESOLVED to approve renewal for 2024/25
4734. PLANNING MATTERS:
N/089/2006/22 Fort Tab, 27 Church Lane, Huttoft – Parish Council OBJECTED to the planning application as the latest plans proposed a two-story dwelling, but the original planning application approved in 2022 was for a single-story dwelling. A two-story dwelling would not be in keeping with other properties on Church Lane.
N/089/00739/24 13 Meakers Way, Huttoft – Parish Council APPROVED the application with no comments.
4735. REPORTS FROM OUTSIDE BODIES:
None.
4736. NATIONAL GRID: EASTERN GREEN LINK 3 & 4 NON-STATUTORY CONSULATION:
Cllr Lapczuk informed Councillors that he had attended the public presentation in Alford. Cllr Lapczuk expressed concerns that residents may get confused by the number of National Grid developments currently in consultation and the overall size of the proposed sub-stations. Cllr Lapczuk stated that the Parish Council would continue to engage in the consultation process and robustly object to the currently planned proposals.
Cllr G Marsh (ELDC) expressed reservations regarding the size of the planned sub-stations and was concerned that much of the residents focus had been on the pylons and not the sub-stations.
4737. LCF GRASSroots SCHEME – PARISH & COMMUNITY GRANTS:
Cllr Marsh (ELDC) advised that ELDC had received additional funds that were available to town / parish councils to support community projects. Cllr Marsh will provide the contact point at ELDC who can support any funding applications.
4738. ANY OTHER MATTERS:
Cllr Walker had received confirmation from LCC that the sand at the Car Terrace will be cleared from all areas in the next few weeks.
4739. DATE OF NEXT MEETING:
Monday 8th July 2024
4740. THERE BEING NO FURTHER BUSINESS, THE MEETING CLOSED AT 7:40pm