Minutes Thursday 18 May 2023 - Annual Statutory Meeting
Minutes of Huttoft Parish Council Annual Statutory Meeting held on Thursday 18th May 2023 at Huttoft Village Hall commencing at 7:15pm
PRESENT: Cllrs. P Lapczuk (Chair), R Walker, C Meaker, K Golightly, N Sylvester, R Ward & R Ganney
IN ATTENDANCE: M Rudd (Clerk), Cllrs S Devereux & G Marsh (ELDC), Cllr C Matthews (LCC) & 6 members of the public
4553. WELCOME:
The Chair (Cllr Sylvester) welcomed Councillors and members of the public to the Annual Statutory meeting of the Parish Council.
4554. ELECTION OF CHAIR:
Unanimously RESOLVED to elect Cllr P Lapczuk chair
Cllr Lapczuk thanked the outgoing Chair Cllr Sylvester for his many years dedicated service to the Parish Council and local community
4555. ELECTION OF VICE-CHAIR:
Unanimously RESOLVED to elect Cllr R Walker Vice-Chair
4556. APPOINTMENT OF TREASURER:
Unanimously RESOLVED to appoint Cllr R Ganney Treasurer
4557. APPOINTMENT OF RESPONSIBLE FINANCIAL OFFICER:
Unanimously RESOLVED to appoint Mr M Rudd (Clerk) Responsible Financial Officer
4558. APOLOGIES FOR ABSENCE AND ACCEPTANCE OF ANY REASONS GIVEN:
None
4559. PUBLIC PARTICIPATION:
None
4560. DECLARATIONS OF INTEREST AND REQUESTS FOR DISPENSATIONS:
None
4561. NOTES OF THE MINUTES OF THE ANNUAL STATUTORY MEETING OF 26th MAY 2022:
Proposed, Seconded & RESOLVED that the minutes, having been circulated and read, were approved and signed by the Chair
4562. TO APPROVE AND SIGN THE ANNUAL GOVERNANCE AND ACCOUNTABILITY RETURN 2022/23:
Proposed, Seconded & RESOLVED that the Annual Governance and Accountability Return 2022/23 (noted below) were approved and signed in accordance with Accounts & Audit Regulations 2015:
Certificate of Exemption 2022/23 – approved and signed
Annual Internal Audit Report 2022/23 – approved
Annual Governance Statement 2022/23 – approved and signed
Accounting Statements 2022/23 – approved and signed
4563. TO APPROVE THE COUNCIL STANDING ORDERS:
Proposed, Seconded & RESOLVED to approve the Council Standing Orders
4564. TO APPROVE THE COUNCIL FINANCIAL REGULATIONS:
Proposed, Seconded & RESOLVED to approve the Council Financial Regulations
4565. CLERK’S REPORT OF OUTSTANDING MATTERS:
None
4566. REPORTS FROM OUTSIDE BODIES:
Cllr C Matthews (LCC) visited Alford Town Council to discuss “Levelling Up” projects within Alford. Cllr Matthews confirmed the proposed A52 Mumby Road footpath is with LCC Legal Team and is progressing. Cllr Matthews encouraged the Parish Council to write to LCC to obtain a list of LCC owned assets within the Huttoft Parish that could potentially be transferred to the Parish Council.
Cllrs S Devereux & G Marsh (ELDC) confirmed they were working with Cllrs Walker & Meaker to obtain funding for the proposed defibrillator at the Terrace. Cllr Devereux confirmed that funding is potentially available for the Village Hall for the “Summer Spaces” initiative.
4567. CORRESPONDENCE:
The Clerk reported that correspondence had been received from a resident on Meakers Way who was concerned about the noise levels from the Mill in early May. The Clerk referred the resident to the ELDC Noise Pollution Team.
4568. FINANCIAL MATTERS:
(a) Amounts awaiting payment approval:
Yellow Welly Gardens (1st Instalment) - £900.00
Clerks Printing Costs - £8.98
Proposed, Seconded and RESOLVED to approve all payments
(b) To approve the Lease of Council Land 2023/24:
Proposed, Seconded and RESOLVED to approve lease of Council land but with the proviso that the fence must be reinstated by the tenant
(c) To approve renewal of Council Insurance Policy:
Proposed, Seconded and RESOLVED to approve the new Insurance Policy for a period of three years commencing 1st June 2023
(d) To approve the purchase of a Green Waste Bin & Annual Subscription:
Proposed, Seconded and RESOLVED to approve purchase
4569. PLANNING MATTERS:
N/089/01002/23 – Land adjacent to Cherry Tree Court, Mumby Road, Huttoft
Following discussion, it was agreed that the Clerk will circulate comments from previous planning applications to Councillors for consideration and will consolidate a response back to ELDC.
Cllr Matthews (LCC) reminded Councillors to ensure as part of the response that responsibility for tree maintenance should be clarified.
4570. ANY OTHER MATTERS:
Cllr Lapczuk noted the large amount of potholes on Alford Road which need to be reported and outside the properties of 17/19 Church Lane, there is no footpath and the road narrows, it was suggested that signage should be erected to alert pedestrians. Both issues will be reported to LCC.
4571. DATE OF NEXT MEETING:
Thursday 20th July 2023 at 7.00pm
4572. THERE BEING NO FURTHER BUSINESS, THE MEETING CLOSED AT 8:15pm